External Grant Submission

External Grant Submission Authorization Form This should be completed for any proposal prior to submission of application. Once you complete and submit the form, it will be routed for signatures and will be returned to the Office of Sponsored Programs. Directions for those submitting and those approving are below.

Principal Investigators/Project Directors – those submitting:

  1. Access the form at https://eloncentral.etrieve.cloud/. You may have to sign in using multifactor authentication.
  2. Once in etrieve|CENTRAL, click on “Forms” and, under Faculty/Staff, select “OSP External Grant Submission Authorization.”
  3. Complete the form as accurately as possible including your department chair or supervisor. The form will be routed to them for approval before it routes to OSP.
  4. You have the option to attach documents to the form. You may choose to attach a copy of your proposal and budget for your supervisor to review, but it isn’t required.
  5. If you have Co-PIs on the project, please list their department chair/supervisor. The form will route to them for approval as well.
  6. Scroll down to the “Signatures” section and read the certification. If you agree, add the date and click “Submit” in the black bar under the form.
  7. Once all signatures are secured, the form will route to OSP for final approval.

Department Chairs/Supervisors – those approving:

  • If someone in your department or that you supervise is submitting a proposal for external funding, you will receive an email asking you to approve their submission.
  • There should be a link in the email asking you to go to https://eloncentral.etrieve.cloud/. Once there, you should have a red dot in your Inbox.
  • Click on the inbox to open the Authorization form. Review the information on the form.
  • If you approve of the proposed project, scroll down to the “Signatures” section. Under “Administrative Approvals,” read the statement and, if you agree, add your name, date, and click “Submit” in the black bar under the form.
  • Once all signatures are secured, the form will route to OSP for final approval.

Financial Conflict of Interest Policy

  • This document: Conflict of Interest Policy describes Elon University’s policies and procedures regarding financial conflict of interest in relationship to sponsored projects involving research, teaching, education, and public service.
  • The Conflict of Interest Disclosure Form & Questionnaire must be completed and submitted to the Office of Sponsored Programs at the start of a new Federal or State grant as well as within 15 days of an Investigator’s awareness of a new actual or potential financial conflict of interest. By completing and filing this form, you confirm that you have read and understand the University’s Financial Conflict of Interest Policy.
  • The Conflict of Interest Annual Disclosure Form should be completed and submitted annually to demonstrate that there have been no changes in the PI’s Financial Conflict of Interest status.

NIH PI Assurance of Compliance form – Should be completed and submitted to the Office of Sponsored Programs by any Principal Investigator prior to submitting an application to Health and Human Services for any potential NIH grant.

Cost Sharing Authorization Form – Should be completed and submitted to the Office of Sponsored Programs with the grant budget if there is any cash matching provided by Elon University.

Subrecipient Monitoring

The following forms are used when other institutions are partnering with Elon on a grant submission to ensure compliance with institutional and federal policies:

Subrecipient Commitment Form

Sub Monitoring Guide (to comply with UG)

Subaward Agreement (UG version)

Subaward Agreement (non-UG version)

Subaward Attachment 3B

Subaward Attachment 3B Page 2