Requesting a Check

To request a check, please complete the Check Request Form. Employees may not approve their own check requests, and the employee’s supervisor must sign the check request or travel reimbursement form before sending it to Accounts Payable. Travel reimbursements should be on the Travel Reimbursement Form and not a check request.  Please include a copy of the registration form when submitting a travel reimbursement for a conference. If you have any questions, please contact Jennifer Matteo (336)278-6960 or Julie Whitaker (336)278-5267.

Processing and Submitting Check Requests

The Accounts Payable department processes checks for payment on Tuesday and Thursday of each week.

Please specify the date needed on the request so our staff can be mindful of your timeline. Always include social security numbers, vendor or University ID numbers, and addresses, as they are extremely important for reporting purposes and for identifying the correct vendor.

All check requests for NEW vendors should include a completed Vendor Set-Up Form. 

The vendor name determines which Accounts Payable Analyst will process the payment. Vendor names beginning with A through L are processed by Jennifer Matteo, and M through Z are processed by Julie Whitaker.

 

Purchase Requests

All purchases over $2,500.00 require a Purchase Request so they can be made into a Purchase Order. Check requests are for any purchases under $2,500.00

To Learn more about Purchase Requests, click here.