Attention Parents: Read on for important dates, planning tips and reminders for the upcoming academic year...
Your son or daughter is important to us! If you have any questions or need assistance, please don’t hesitate to call:
Office of Student Life: 336-278-7200
Office of Residence Life: 336-278-7300
This information is a service of the Vice President of Student Life and Dean of Students and the Office of Student Life.
Emergencies
Whether it is a broken leg at 8:00 p.m. or a sudden snowstorm, emergencies are an inevitable part of life. We know that as parents, you are concerned about the safety and welfare of your son or daughter. Knowing where to turn for assistance and/or information is important in any crisis — whether it affects one student or 4,000. The Student Life Staff maintains a 24-hour administrator on call system to assist students and parents in the event of an emergency. Students and parents may access the emergency staff member by contacting the Office of Safety and Police at 336-278-5555. The staff will have someone call you within a few minutes. There is also a counselor on call 24 hours while school is in session.
Occasionally, inclement weather may necessitate alterations in class schedules. Students and parents should consult E-net! on the university Web site to receive the most current information regarding class schedule changes. E-net! is available at http://www.elon.edu/e-net.
Elon University maintains an emergency preparedness plan in the case of a natural or national disaster. In the event of a situation, campus personnel are available around the clock. Students will be directed to the E-net! home page for the most updated information regarding campus plans and directives. Parents and families may also keep abreast of campus updates by accessing the E-net! home page at http://www.elon.edu/e-net.
Important Dates and Weekends
August 23: New students arrive to campus
August 24: Returning Students arrive to campus
August 23: New student orientation
August 26: Drop/add day
August 27: Fall term classes begin
August 30: Student organization fair
September 20-22: Family Weekend *
October 11 (2:30 pm): Fall Break begins
October 16 (8 am): Classes resume
November 8-10: Homecoming *
November 26 (following last class): Thanksgiving Holiday Begins
December 2 (8 am): Classes resume
December 5: Fall term classes end
December 6: Reading Day
December 7-12: Fall semester exams
January 3: Winter Term classes begin
January 20: Martin Luther King Jr. Holiday
January 23: Winter Term classes end
January 30: Registration for Spring Semester
February 3: Spring term classes begin
March 21 (2:30 pm): Spring Break Begins
March 31 (8 a.m.): Classes resume
May 13: Classes end
May 14: Reading Day
May 15-20: Spring Semester exams
May 24: Commencement
* These are great weekends to visit! We recommend that you make reservations as soon as possible.
Students should plan to depart for breaks after their last class or exam. Students should plan to arrive back after break in order to meet their first class. Travel arrangements do not constitute an excused class absence.
Residence Hall Opening and Closing Schedule
The residence halls and Loy Center houses do not close during Fall Break or the break between Winter and Spring Term. The residence halls and Loy Center do close, however, at Thanksgiving, Christmas, and Spring Breaks. Closing and Opening times for 2002-2003 are listed below.
Closings/Re-Openings
10:00 a.m. on November 27/2:00 p.m. on December 1
10:00 a.m. on December 13/8:00 a.m. on January 2
10:00 a.m. on March 22/2:00 p.m. on March 30
10:00 a.m. on May 21
* Graduating Seniors may stay until 2 p.m. on May 24
Students must make arrangements to leave their residence halls before closing each break and within 24 hours of their last exam in December and May. Students are not allowed to remain in the residence halls/Loy center after closing. Students will be given instructions for closing their rooms during break times and do not have to remove all belongings from their rooms. If transportation leaves after the residence halls/Loy Center have closed, students may wait with their luggage in the Office of Campus Safety and Police.
Students are not allowed to re-enter the residence halls/Loy center until the official time of opening each break time. Please make travel arrangements so that your son or daughter does not arrive back to campus prior to the opening of the residence halls/Loy center. If your son or daughter must return to campus before the residence halls open, he/she must make arrangements to stay at an off-campus location (i.e. local hotel) at his/her expense.
Airport Shuttle Information
Shuttle Service is provided to Greensboro’s Piedmont International Airport and the Raleigh/Durham International Airport at designated break times throughout the year. Shuttle service will be available on the following dates and times. Students must sign up at least fourteen days before the first departure of each break to be guaranteed a reservation. After the guarantee date, seats will be on a first-come, first-serve basis until the remaining spots are filled. To sign up, pay the non-refundable fee at the Bursar’s Office, and bring the receipt with ALL flight information to the Moseley Center Information Desk.
For more information, please visit the Moseley Center Web site.
Need a Ride to the DC Area for Thanksgiving Break?
The Office of Student Life coordinates a charter bus to transport students to and from the Washington, DC, area for the Thanksgiving break.
Departing Elon:
The bus will depart from Moseley Center at 4:00 p.m. on Tuesday, November 26, 2002. The final destination is the Hampton Inn Springfield Mall in Springfield, VA. Students should make arrangements to have someone pick them up at the Hampton Inn immediately upon arrival (approximately 10 p.m.).
Returning to Elon:
The bus will depart the Hampton Inn Springfield Mall at 3:00 p.m. on Sunday, December 1 for the return trip to Elon. The return time will depend on traffic. Students will be dropped off at the Moseley Center parking lot upon arrival to Elon. Campus Safety and Police will be available for escorts to residence halls on campus.
Cost and Registration Instructions:
Cost is $70.00 round trip or one way. Registration payments are non-refundable. Payment (cash or check payable to Elon University) will be accepted in the Office of Student Life, Moseley 209, Monday – Friday, 8:00 a.m. – 5:00 p.m. Space is limited! Reserve your space early. Must sign up by November 1 to assure space. For more information, contact the Office of Student Life, Moseley 209, at 336-278-7200.
R.N. Ellington Health and Counseling Center
Located in the heart of campus, the R.N. Ellington Health and Counseling Center houses the University health and counseling services. The center offers basic medical and short term counseling services to the students, faculty, and staff of Elon University. The Health Service is an ambulatory acute care facility. Students with chronic conditions are advised to work with a medical practitioner in the area who can monitor their long-term needs. Counseling Services operates on a brief, solution-oriented model. Students who require more long-term psychological care are referred to an off-campus provider. Each full-time student enrolled at Elon pays a health fee, which covers appointments at Health and Counseling Services. All charges for procedures, medications, and visits to off campus providers are at the student’s expense. Expenses incurred at the center may be paid at time of service via cash or Phoenix Card, or will be billed to the student account.
Phone:
Health Services: 336-278-7230
Counseling Services: 336-278-7280
Other Services Offered:
Immunizations
Gynecology Services (by appointment only)
Flu Vaccines (provided at no charge for students, faculty and staff)
Hours of Operation for Health Services:
Monday, Tuesday, Thursday, Friday 8:30 a.m. – 4:30 p.m.
Wednesday 8:30 a.m. – 6:00 p.m.
Saturday 11:00 a.m. – 1:45 p.m.
During the hours of operation, a mid-level provider or physician may see patients. Patients are seen on a first-come, first serve basis. While most patients are treated and released within an hour, we suggest that patients bring something to study or read while they wait.
Hours of Operation for Counseling Services:
Monday – Friday 8:30 a.m. – 4:00 p.m.
Counseling Services schedules appointments to meet with counselors. Clients are seen on a walk-in basis only in the event of an emergency. All University Counselors are licensed Professional Counselors by North Carolina.
Early Intervention
Early intervention is the key to quick recovery! Students are urged to visit health services at the first sign of illness. Health services does stock over the counter medications for colds, headaches, etc. However, if a cold or headache strikes in the evening or on weekends when the center is closed, students may want to have on hand the following items:
¥ Basic first aid kit
¥ Over-the-counter pain medications (per your preference)
¥ Extra prescriptions for eyeglasses or contacts
¥ Cold or allergy medicine
¥ Thermometer
Health Insurance
All full-time students are required to carry some form of health insurance. For those who do not have coverage or those who do have coverage but wish to secure additional coverage, Elon University coordinates a plan which satisfies university insurance requirements. Insured students may cover their dependents. More detailed information may be obtained from the insurance agent, ABCO 100 at 1-800-222-5780. You should provide insurance information on the Health History form as indicated. Each student should have proper insurance identification when he or she comes to Elon.
For those who already have insurance, please review your policy carefully to determine coverage for any illnesses or injuries which may require services beyond those offered at Health Services or Counseling Services. Students are responsible for all charges incurred at off-campus providers. If your plan is an HMO or other managed health care plan, your student may be covered only for emergency medical treatment. Any other follow-up visits or treatments are subject to your insurance deductibles and guidelines.
Class Excuses
When patients come to health services, they are provided documentation to verify the date and time they were seen in the center. This is the only documentation health services provides. The service does not issue class excuses. Students are urged to contact their faculty immediately when an illness or accident prevents them from attending class and to present their verification forms to their faculty immediately upon returning. Occasionally, students who become ill may be required to go home for a few days to speed recovery and/or minimize exposure to other students. In this event, the Health Services staff will contact Academic Advising who will notify professors. Students are responsible for making up all work missed.
Transportation
Students are responsible for their own transportation to and from off campus medical/psychological providers. Most students have cars or can arrange transportation through friends. If a student cannot secure transportation, then he/she may contact Campus Safety and Police or the Ellington Center. Either of these departments can call a cab for the student. The student does not have to pay cash at time of service. The University pays the cab company and places the charge on the student account for reimbursement. The charges will be posted to be paid with the next student billing for tuition and fees.
After Hours Medical Care
One of the most frequently asked questions is where students receive care when Health Services is closed. Elon University has an arrangement with Doctor’s Urgent Care and Cornerstone Medical Center that allows our students to be treated at these facilities when Health Services is closed. Both facilities have evening and weekend hours. Students will be treated at these facilities and have their out-of-pocket costs deferred. The provider will bill your insurance company and any outstanding amounts will be billed to the University. The University pays the provider and in turn places the charge on the student account for reimbursement. The charges will be posted to be paid with the next student billing for tuition and fees. This arrangement allows students to be treated without providing cash payment at the time of service and guarantees payment to the provider. Emergency medical treatment when either of the two providers are closed is handled through the Alamance Regional Medical Center emergency room.
Cornerstone Medical Center: 1041 Kirkpatrick Rd., 336-538-0565
Call ahead of time. Hours: Monday-Friday 4 p.m. – 7 p.m.
Doctor’s Urgent Care: 1713 S. Church St., 336-222-8888
Hours: Monday – Friday 4 – 7 p.m.
Saturday 8 a.m. – 6 p.m.
Sunday 12 p.m. – 6 p.m.
Medical and Psychological Emergencies
The Student Life staff maintains a 24-hour on call system to assist students and parents in the event of an emergency. Students and parents may access the emergency staff members by contacting the Office of Safety and Police at 336-278-5555. The staff will have someone return your call within a few minutes. There is also a counselor on call while the residence halls are open.
Academic Questions
If a student has a question or concern about an academic course, the student should consult with the course professor directly. Other academic processes are found in the Elon University Academic Catalog.
The 2002-2003 exam schedules will be posted on the Elon Web site early in the semester. Please note that students must take their exams during the scheduled exam period. Exams may be changed only in the event the student has more than 2 exams scheduled for one day or in case of medical emergency. Please consult the exam schedule prior to making travel arrangements.
Get Involved
For most students, getting involved in campus activities is an important part of college life. The Student Organization Fair is a great way for students to get involved! Encourage your son or daughter to attend the Organization Fair from 4 – 6 p.m. on Friday, August 30!
Students considering Greek life (fraternities and sororities) may attend any of the open houses held throughout the fall semester. However, students must wait to join a Greek organization until they have completed 12 semester hours at Elon and have a cumulative grade point average of 2.35 or higher.
Family Weekend: September 20-22
Family Weekend 2002 (September 20-22) provides family members of all ages the opportunity to experience Elon. Activities include:
¥ A family golf tournament
¥ Chances to meet professors and participates in “mini” classes
¥ Watching the Phoenix Football team take on Johnson C. Smith University in Rhodes Stadium
¥ A Saturday evening dinner dance
¥ Coffee hosted by the Lamberts
Family Weekend brochures will be mailed in late August. For more information contact Scott Nelson, Assistant Dean of Students, at (336)278-7271. Information about area hotel accommodations is available by accessing www.elon.edu/students/weekend. Make your reservations early!
Office of Parent Relations
Do you have a question or concern about an area not covered by Student Life or Academic Affairs? The Office of Parent Relations is here to help! We will be happy to answer your questions or help find the best resource on campus to assist you. Please contact us toll-free at 877-784-3566 or via e-mail at parentrelations@elon.edu.
Helpful Phone Numbers
Below is a list of frequently called phone numbers at the University.
Academic Advising: 336-278-6500
Admissions: 336-278-ELON (3566)
Athletics: 336-278-6800
Bursar (Toll Free): 877-729-ELON (3566)
Campus Safety and Police: 336-278-5555
Career Center (Toll Free): 877-356-ELON (3566)
Counseling Services: 336-278-7280
Chaplain’s Office: 336-278-PRAY (7729)
Financial Planning (Toll Free): 800-334-8448
Greek Life: 336-278-7271
Health Services: 336-278-7230
Minority Affairs: 336-278-7243
Parent Relations (Toll Free): 877-784-ELON (3566)
Registrar’s Office: 336-278-6677
Residence Life: 336-278-7300
Study Abroad: 336-278-6700
Student Life: 336-278-7200
Student Fax (mailroom): 336-278-5440
Want to keep abreast of Elon News? Visit the E-net! home page.