Elon prepares to welcome back students with Planning Week 2024

The Elon University community will begin preparing for students to return to campus with Planning Week, a collection of welcome events, orientations and workshops ahead of the 2024-25 academic year.

Monday, August 19

Opening Day
Location: Alumni Gym, Koury Athletic Center
Events start at 8:15 a.m.

Planning Week 2024 kicks off with Opening Day on Aug. 19, first with a community-wide reception on the Koury Athletic Center concourse followed by the presentation of Elon Medallions and named professorships and remarks from President Connie Book in Alumni Gym.

Since 2011, the Elon community has collected school supply items for the children in Alamance County, sponsored by the Student Government Association, Staff Advisory Council and the Kernodle Center for Civic Life. Faculty and staff can bring supplies to the president’s address or drop them off from Aug. 16-26 at various locations around campus. More information about specific items and drop-off locations is available here.

Following the president’s address at 9:45 a.m., a variety of breakout sessions will be available for all members of the Elon community, including:

• HealthEU
• National Campus
• Election Year Engagement
• Artificial Intelligence
• Mid-Point Review of Boldly Elon
• Mentoring Next Steps
• The Dynamic NCAA Environment and Setting a Strategic Course

All members of the Elon community are then invited to a picnic on the Lakeside Patio at noon. Members of Elon’s schools and colleges will meet from 1:30 to 4 p.m. From 3:30 to 5 p.m., members of Elon College, the College of Arts and Sciences will welcome the new Dean Hilton Kelly on Medallion Plaza. President Book then invites new faculty and staff to a reception at The Inn at Elon at 5 p.m. 

Tuesday, August 20

Facilitating Conversations about Election 2024 in Class
Location: Oaks 212
1:30 to 3 p.m.

The session, led by new Faculty Fellow for Civic Engagement Dillan Bono-Lunn, will familiarize faculty with campus resources for civic engagement and offer tips for teaching during politically divisive times.  The session will help faculty think through approaches to incorporating discussion of the election, as well as strategies for responding in the moment when these issues arise.

Artificial Intelligence in Higher Education
Location: Linder 102
2 to 3 p.m.

This session will provide an overview of artificial intelligence (AI) work at Elon. Presenters will introduce recent advancements in AI and discuss AI’s implications for higher education. The results of the second-year AI readiness survey will be shared. The roadmap for AI, the resources available across campus, and pilot AI programs available for use in teaching and daily work will be introduced. Participants will have time to discuss AI perceptions in small groups and will be invited to share their suggestions about how best to prepare the Elon community as we adjust to generative AI in education.

Wednesday, August 21

Campus Safety Discussions
Location: KOBC 101
1:30 to 3 p.m.

New to Planning Week this year will be a discussion on campus safety, open to Elon faculty and staff.

Elon’s Imagining the Digital Future Center: How it can work with you and for you
Location: Sankey 308
2 to 3 p.m.

The Imagining the Digital Future Center is still new on campus and this session will explain its mission to do research and publish findings that are meant to be distributed widely and have notable public impact. The center hopes to work with faculty to create and publish research and have significant student involvement in the research process. Center Director Lee Rainie will use this session to solicit ideas about how the center can integrate well into campus activities.

Loy Farm Open House
Location: 2635 W. Front Street Burlington, N.C. 27215
4 to 5:30 p.m.

Come explore the new EcoVIllage Living Learning Center, a new residential neighborhood that combines sustainable architecture with small house living.  The first phase of this neighborhood consists of six houses that provide unique sustainable design solutions for the twelve students that will be living in this neighborhood during the 2024-25 academic year.

An aerial view of EcoVillage at Loy Farm, a new living learning community that includes six two-bedroom houses that utilize sustainable design principles and sustainable materials.

An aerial view of EcoVillage at Loy Farm, a new living learning community that includes six two-bedroom houses that utilize sustainable design principles and sustainable materials.

An aerial view of EcoVillage at Loy Farm, a new living learning community that includes six two-bedroom houses that utilize sustainable design principles and sustainable materials.

Thursday, August 22

College Coffee – Employee Resource Groups
Location: Phi Beta Kappa Commons (Rain location: Koury Athletic Center concourse)
10:15 to 10:45 a.m.

Learn about the various Employee Resource Groups (ERGs) on campus with the academic year’s first College Coffee, a weekly tradition at Elon. College Coffee continues throughout the year on Tuesday mornings from 9:40 a.m. to 10:20 a.m.

ERGs at College Coffee include:

• Advocates for Diversity and Accessibility
• Amazing Admins
• API (Asian and Pacific Islander)
• Black
• Cultivating Emerging Professionals
• Employees with Children
• Global Connections
• Hispanic/Latinx
• Jewish
• LGBTQIA
• Remote Employees (meeting virtually @ 8:30 a.m. PST / 11:30 a.m.EST)
• Supervisors of Student Employees
• Sustainability
• Thrive after 55
• Veterans

Friday, August 23

Move-In Day

Students officially return to campus on Friday, August 23. More information about Move-In Day and New Student Orientation can be found here.

Saturday, August 24

New Student Convocation
Location: Under the Oaks (Rain location: Schar Center)
9 to 10:10 a.m.

New Student Convocation marks the official opening of the academic year and welcomes the Class of 2028 and transfer students. Volunteers are needed to greet guests, assist with seating and answer general questions. You can sign up to volunteer by filling out this survey. The survey will close on August 16.

More Information

Name Tags

As the university starts a new academic year with some new faces, wearing name tags is important and encouraged.

Name tags for new employees (hired since June 1) will be delivered to each office by Aug. 14. Please pick yours up from your department assistant. Employees who are unable to get to their offices prior to planning week may stop by the name tag table on Monday, Aug. 19, at the reception beginning at 8:15 a.m. in Alumni Gym. After Monday, the assistant in an employee’s area can help with name tags.

Current employees should wear the name tag they were most recently issued.

University Directory Photographs

All Elon faculty and staff members are encouraged to have their photo included in the university’s online directory. Please make plans to have a new or updated photograph taken. If you are new to Elon, if your photo is missing from the campus directory, or if your photo is more than three years old, please have a new photo taken by the Office of University Communications. No appointment is necessary, simply just drop in during a session that suits you. The portraits are taken from chest up on a gray backdrop in a photo studio.

The photo studio is located in the southwest corner of Alumni Gym, close to West Haggard Avenue. Please enter through the external doors in the southwest corner of Alumni Gym, noted by a red star on this map.

• Tuesday, Aug. 20: 2 to 4 p.m.
• Thursday, Aug. 22: 10 a.m. to noon

Once your photo is in the directory, you may download a high-resolution version for your own professional use. To do so, visit www.elon.edu/directories. Log in at the bottom left, and the editing page will open. Beneath your photo, click the download link to download a high-resolution copy of your portrait to your computer.

Trainings for Active Violence

The Elon University Campus Safety and Police Department is offering ongoing training to our campus community on Strategies for Active Violence Situations.

Officers of the department are trained to the model of Civilian Response to Active Shooter Events (CRASE). The CRASE course is designed and built on the Avoid, Deny, Defend strategy and was developed by ALERRT (Advanced Law Enforcement Rapid Response Training) in 2004. The course provides strategies, guidance, and a proven plan for surviving an active shooter event. Although Elon’s officers train to this strategy, they also take the training one step further to teach concepts about prevention within our campus community.

Upon request, an officer will visit your specific office/location to perform an assessment and take photos of your workspace. Information and photos gathered from that assessment are then built into the presentation, so the training is personal and specific to your area.

To request an assessment and training, please reach out to Community Policing Sergeant Joel Thomas at 336-278-5555 or jthomas39@elon.edu.