Students with disabilities who are requesting a housing accommodation need to follow the process outlined below. These due dates relate to any requests for:

  1. Housing Accommodations or Other Accommodations Related to Housing
  2. Emotional Support Animals (ESA)

The requests must be submitted to Disabilities Resources prior to the deadline:

  • Winter/Spring 2024 Housing Requests: November 1, 2023
    • NOTE: Only required for students who are not in housing during the fall term. All housing/ESA accommodations approved in fall will rollover to spring term, no new applications are required.
  • Fall 2024 Housing Requests:
    • Returning Students: February 2, 2024
    • Incoming Students: May 1, 2024

Housing requests will be accommodated based on the level of need and space availability. Requests turned in after this date will be subject to space availability. If you would like more information on Disabilities Resources, please refer to their website.

All requests will be reviewed by the appropriate university officials (student health center staff, counseling center staff, Disabilities Resources, etc.) and a recommendation will be given to Residence Life.

Housing Accommodations – Application Processes:

  1. First-time Housing Accommodation: Register for an account on Accommodate (software used by Disabilities Resources). Complete the Housing Accommodation packet on the Disabilities Resources website by this due date. Refer to this website for next steps that are taken with the application. Assignments will be made according to the timeline.
  2. Continuing Housing Accommodation (Keeping the same previously approved accommodation): Complete the general Housing Application and indicate “Continuing Housing Accommodation on file” on the form. Assignments will be made according to the timeline.
  3. Changed Housing Accommodation (Requested change to a previously approved accommodation): Complete the student portion of the Housing Accommodation packet by the due date. Assignments will be made according to the timeline.

Other Accommodations Related to Housing:

  • If you are in need to an accommodation in campus housing that is not related to room type (which follows the process above) you will also need to complete the full Housing Accommodation Packet on the Disabilities Resources website.
  • Some examples may include: bringing your own mattress/desk chair; furniture removal; access to a MicroFridge; washer/dryer access; etc.

Emotional Support Animals (ESA) Accommodations – Application Processes:

  1. First-time ESA Request: Register for an account on Accommodate (software used by Disabilities Resources). Complete the ESA Request packet on the Disabilities Resources website by this due date. Refer to this website for next steps that are taken with the application. Assignments will be made according to the timeline.
  2. Continuing ESA Request (Keeping the same previously approved ESA accommodation): Complete the general Housing Application and indicate “Continuing ESA Accommodation on file” on the form.
    1. Submit updated materials to Disabilities Resources via email or fax:
      1. Updated vaccination records in Word or PDF format
      2. ESA Agreement (pages 12 to 14)
      3. Permission for Release of Information (page 4)
      4. Roommate/Suitemate ESA Agreements (page 5)
  3. Changed ESA Request (Requested change to a previously approved ESA accommodation): Complete the ESA Request to Change Form by the due date.

*More information on ESAs can be found on this website.

 

Please keep the following in mind:

  • Diagnosis of a medical condition does not, in and of itself, automatically qualify you for a special housing assignment.
  • Requests will be accommodated based on the level of need and space availability.
  • Recommendations or statements made by your physician should not be interpreted as automatic approval for specific housing. The university has many different types of housing that match your needs.
  • A medical need will take priority over requests for specific residence halls or roommates.
  • Requests turned in after the posted deadline will be subject to space availability.
  • Housing accommodations are provided for the individual student, not the student and their group. You must decide what the most important factor in your housing needs for next year is.

If you have questions, please contact Residence Life at residencelife@elon.edu or 336-278-7300.